Zakode Store Automation for WooCommerce

Description

Every day, things happen in your store that deserve a reaction: a big order comes in, a payment fails, a coupon gets used, a customer places their fifth order. Right now, either nothing happens automatically, or you’re paying a subscription, or you hired someone to write custom code for it.

Zakode Store Automation replaces all of that with rules you build yourself, in wp-admin, for free.

What store owners actually use this for

• Don’t miss high-value orders. WHEN an order is paid, IF the total is over $500, THEN notify your team by email or Slack/webhook so it gets handled with priority.
• Recover failed payments. WHEN a payment fails, THEN automatically email the customer instead of quietly losing the sale.
• Reward your best customers. WHEN an order is paid, IF it’s their 5th+ order, THEN send a personal thank-you — not another generic WooCommerce email.
• Route orders to the right people. WHEN an order comes in, IF it contains a specific product or ships to a specific country, THEN notify your warehouse or fulfilment partner directly.
• Turn guests into accounts. WHEN an order is created, IF checkout was as a guest, THEN follow up with an invite to create an account.
• Keep an audit trail. Every matching order automatically gets a note added, so your team sees the context without digging through email.
• Connect to anything. The webhook action posts order and customer data to Zapier, Make, Slack, n8n, or any URL you run yourself — no per-task pricing, no separate account required.

No developer, no monthly SaaS bill, no leaving wp-admin.

How it works

Every workflow follows the same simple logic:
1. WHEN something happens in your store (a trigger — 8 available, covering orders and customers),
2. IF it matches your conditions (16 available — order total, country, coupon used, customer history, and more; combine with AND/OR),
3. THEN it runs one or more actions (email the customer, email your team or any custom address, add an order note, change the order status, or call a webhook).

Build it visually in a few clicks. No PHP, no hooks, no editing theme files.

Why not just use Zapier or a paid automation plugin?

You still can — the webhook action connects to Zapier, Make, or n8n directly. But for the automations that live entirely inside WooCommerce (emails, order notes, status changes, internal alerts), Zakode Store Automation does it natively, for free, without a subscription or a per-task limit.

Workflows run asynchronously through Action Scheduler (the same reliable queue WooCommerce itself uses), so they never slow down checkout, with automatic retries if an action temporarily fails.

Supported languages:
– English (en_US)
– Polish (pl_PL)

Support: contact@zakode.pl

Features

Triggers (8)

Order Created, Order Paid, Order Status Changed, Order Cancelled, Order Refunded, Order Failed, User Registered, Customer Login.

Conditions (16)

Order Total/Subtotal, Order Status, Payment Method, Item Count, Coupon Used, Product in Order, Product Category, Order Currency, Discount Total, Billing/Shipping Country, User Role, Customer Is Guest, Customer Email, Customer Order Count, Customer Has Previous Orders — combine any number with AND/OR logic.

Actions (6)

Send Email to Admin, Send Email to Customer, Send Email to Custom Address (any recipient, e.g. your warehouse), Add Order Note, Update Order Status, Send Webhook (JSON POST to any URL).

Built for reliability

• Async processing via Action Scheduler, with a safe synchronous fallback.
• Automatic retries with backoff if an action fails (e.g. a webhook endpoint is briefly down).
• Full execution logs — see exactly what ran, for which order, and what happened.
• Enable/disable individual workflows and set priority without deleting them.
• Logging toggle and uninstall data-retention setting, so you control what stays and what goes.

Usage

1. Go to Zakode Store Automation -> Add New.
2. Pick a trigger (WHEN), optionally add conditions (IF), then add one or more actions (THEN).
3. Set the workflow to active and save.
4. Check Zakode Store Automation -> Logs to confirm it ran the way you expect.

Privacy

Zakode Store Automation stores automation-related operational data in WordPress database tables:
– workflow definitions (title, trigger, conditions, actions, status, priority),
– execution logs (workflow ID, order ID, user ID, action, recipient email, status, message, error text, timestamp),
– plugin options (version, DB version, logging toggle, uninstall data-retention preference).

This operational data always stays in your own WordPress database and is never sent anywhere.

Usage Data (opt-in)

Zakode Store Automation does not send any data to Zakode or any third party unless you explicitly opt in. Nothing is collected or transmitted by default.

If you click “Allow & help improve” on the notice shown after activation, or enable “Share anonymous usage data” in Zakode Store Automation -> Settings, the plugin sends the following to Zakode’s servers when it is installed, updated, deactivated, or removed:
– a randomly generated, anonymous site identifier (not derived from your domain or any personal data),
– the plugin, WordPress, PHP, and WooCommerce version numbers,
– whether the site is a WordPress Multisite installation,
– the site locale.

No order data, customer data, product data, workflow content, or any other site content is ever collected or sent.

You may additionally opt in to sharing your WordPress admin email address (used only for update and support notices) via a separate checkbox in Settings. This is never collected unless you separately enable it.

You can withdraw either consent at any time in Zakode Store Automation -> Settings; a withdrawal notice is sent once, after which nothing further is transmitted. Data is retained by Zakode only for as long as needed to maintain aggregate installation statistics, and is not sold or shared with third parties. Requests are sent over HTTPS; standard web server access logs on the receiving end may include the site’s IP address, as with any HTTP request.

For questions about this data or to request deletion of your site’s usage data, contact contact@zakode.pl. Full privacy policy: https://zakode.pl/privacy

Requirements

• WordPress 5.8 or newer
• PHP 7.4 or newer
• WooCommerce 6.0 or newer